NRC: Logistics Officer

 

Position:             Logistics Officer
Reports to:             Logistics ICT and Security Coordinator
Supervision of                                None
Duty station:             Jerusalem
Travel:                 10%
Duration and type of contract:     open ended
Grade:                                             5


All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships. 
1.    Role and responsibilities
The purpose of a Logistics Officer is to implement delegated area of responsibility. 
The following is a brief description of the role.
Generic responsibilities
1.    Implement NRC’s systems and procedures in the Jerusalem office
2.    Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
3.    Ensure proper filing of all support documents
4.    Ensure proper filing and update of all logistics reports and follow up sheets (Contracts follow up, Vendor database, Price list etc…)
5.    Support line managers in procedures and require support team trainings
6.    Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management) 
7.    Promote and share ideas for technical improvement in procurement and IT issues
8.    Liaise and coordinate with CO support team
9.    Carry out any other tasks requested by Line Manager


Specific responsibilities
•    responsible  for IT and ensuring that all computers has updated antivirus and no illegal software is installed, liaise with preferred IT service providers, backup procedures, and updating NRC’s contact list.
•    Responsible for asset and storage management and follow-up and update of the Inventory list in Jerusalem Office
•    Ensure that all purchase requests of NRC Jerusalem Office are collected and update the tracking sheet daily
•    Update of the Price list on a regularly Basis.
•    Ensure that the procurement plan is updated and prepare a monthly planning accordingly in coordination with Program and Line Supervisor
•    Contribute to the updates on the supplier’s market and advice for necessary changes and updates, and participate in the negotiations with suppliers
•    Prepare contracts with preferred suppliers and keep an updated vendor list
•    Conduct regular evaluations on the performance of the Suppliers and vendors and update the Line Supervisor with results
•    Contribute to the Bid Analysis and give feedbacks based on experience with suppliers.
•    Monitor the delivered Items to the departments/programs in coordination with program staff and direct supervisor

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

•    Gaza office on daily operational issues
•    Project staff for support in project implementation

1. Professional competencies
These are skills, knowledge and experience that are important for effective performance. 

Generic professional competencies: 
•    Experience from working as a logistics/Procurement and ICT in a humanitarian/recovery context
•    Previous experience from working in complex and volatile contexts
•    Documented results related to the position’s responsibilities
•    Fluency in English, both written and verbal
•    Good knowledge of Hebrew language 

Context/ Specific skills, knowledge and experience: 
•    Knowledge of the context in Palestine
•    Knowledge of the local language
Work under pressure and meet deadlines
•           Solid knowledge of logistical concepts and challenges/solutions within the field

2. Behavioral competencies
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
•    Ability to train and capacity build
•    Analyzing
•    Handling insecure environments
•    Empowering and building trust