NRC: Grants Coordinator

Job Description 

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:             Grants Coordinator
Reports to:             Head of Programme
Supervision of:             None
Duty station:             Jerusalem    
Travel:                 25%
Project number:         PSFM1610             
Duration and type of contract:     Open ended

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

1.    Role and responsibilities
The purpose of the Grants Coordinator position is to provide essential grant management support to HoP in delivering quality programmes in line with the NRC CO strategy and PoA.

The following is a brief description of the role. 
1.    Adherence to NRC policies, guidance and procedures
2.    Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming)
3.    Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control
4.    Contribute to the development and revision of funding proposals, budgets and donor reports
5.    Be updated on donor priorities and track and share relevant calls for proposals
6.    Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
7.    Contribute to continuously improving internal grant management systems
8.    Provide an internal help-desk on donor related issues, including organize and deliver trainings in donor rules and regulations, as well as proposal and report writing
9.    Coordinate the development and distribution of internal reports
10.    Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated by the Head of Programme
11.    Support external donor audits
12.    Promote the rights of beneficiaries in line with the advocacy strategy


Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

•    HoP, AMs, PMs, M&E, Finance, Log Manager
•    Grant Coordinators in other COs
•    Institutional Partnership Advisers 

2.    Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

a. Professional competencies
These are skills, knowledge and experience that are important for effective performance. 

Generic professional competencies for this position: 
•    Between 3-5 years of relevant experience within field of expertise
•    Relevant experience from the project management in the humanitarian sector
•    Experience from working with humanitarian and development donors
•    Good understanding of donor rules and regulations
•    Skills and experience in report and proposal writing
•    Strong communication, coordination and interpersonal skills
•    Strong analytical skills (data and financial)
•    Ability to mediate in high-stress scenarios with competing interest
•    Excellent written and oral communication skills in English
•    Above average computer skills

b. Behavioral competencies
•    Planning and delivering results
•    Managing resources to optimize results
•    Influencing
•    Handling insecure environments

3.    Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 
•    The Job Description
•    The individual Work- and Professional Development Plan
•    The Competency Framework