A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.
Position: Project Officer
Reports to: ICLA Project Manager, West Bank
Supervision of: N/A
Duty station: Jerusalem
Project number: see contract
Duration and type of contract: see contract
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.
1. Role and responsibilities
The purpose of the officer position is day to day implementation of the ICLA Project in the West Bank.
Generic responsibilities (max 10)
1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated ICLA project portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure that projects target beneficiaries most in need, and explore and asses new and better ways to assist
5. Promote and share ideas for technical improvement
6. Administrative support to all members of the ICLA Team and ICLA Project Manager and when necessary other teams, including photocopying, filing and printing of contracts
7. Coordination of field visits as necessary, workshops and seminars.
8. Management of programme briefings, summaries, fact sheets, soft and hard copies, ensuring effective communication and dissemination of programme documents and information between ICLA staff and external stakeholders;
• Compilation of ICLA monthly programme statistics from the ICLA staff.
• Assist with compilation of information for Balanced Score Card, Quarterly Reports, Legal Taskforce, Protection Cluster and other groups.
• Collate information for donor requests on ICLA statistics including progress updates on logframes for donor reports.
• Provide administrative support to Donor Coordination Group.
• Maintain up to date calendar of grants management and reporting deadlines for ICLA programme.
• Preparing purchase requisitions and other financial documentation for team including tracking of PR and following the delivery with procurement and logistics to ensure deadlines are met;
• Logistical organisation of internal and external meetings, including drafting, circulating and filing minutes and agendas and attendance sheets;
• Updating team filing in the ICLA Z drive and feedback for management if problems or gaps in filing of ICLA documents, including missing key documents (eg contracts or reports).
• Assisting in the arrangement for the regular West Bank ICLA meetings and activities.
• Organisation of Advisory Board meetings, including preparation of meetings and follow up with Advisory Board members on contracts and payments;
• Assisting with implementation and collation of M and E surveys including at team training, legal information sessions, counselling sessions. Filing of M and E documents.
• Collation of statistical information for ICLA Team for inclusion in monthly reports
• Interpretation on field visits as required;
• Working closely with the finance and administration staff on ICLA related matters;
• Providing administrative support to ICLA Gaza team as necessary
• Drafting letters and correspondence as required
• Preparing purchase requisitions and other financial documentation for private lawyer, consultants and partnership contracts and agreements and maintenance of system for tracking payments and follow up with Finance.
• Carry out other relevant duties as requested by the supervisor;
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
• Experience from working as a Project Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English
Context/ Specific skills, knowledge and experience:
• Bachelor Degree in office management or other related field
• At least 3 years of experience in office administration
• Relevant work experience in civil society or international organisations is desirable
• Experience of working with beneficiaries
• Very good knowledge of computers, particularly Excel and database programmes
2. Behavioral competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment
3. Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework